Instructor Guide

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Instructor quick start guide Blackboard, known as the Portal, is the University of Toronto's (U of T) institutionally supported learning management system (LMS), which is integrated with ROSI (U of T’s student information system). The Portal is a full-featured LMS with an advanced content system, a variety of student communication tools, and course administration features. See our What's New page or follow us on Twitter for the latest updates and changes.

 

Table of Contents

Getting Started

1. Logging into the Portal
2. Accessing Your Courses
3. Navigating the Portal

Course Tasks

Before the First Class

View Class Roster
Copy Materials
Merge Courses
Add Course Materials
Add TA/Course Staff
Make Your Course Available
Post Announcements

During the Semester

Student Preview
Assignments
Managing Grades
Tests and Surveys
Discussion Board
Send Emails
Web Conferencing

After the Last Class

Download Grades
Archive/Export Your Course
Course Lifecycle

Organize Your Course

Troubleshooting

1. I have forgotten my UTORid or my password
2. I am not receiving e-mail messages on the Portal
3. I would like to change my personal information on the Portal
4. I cannot see the courses that I am TAing for
5. I am experiencing difficulty accessing the Portal on my mobile device

Resources

See Also

 

Getting Started

1. Logging into the Portal

You can log into the Learning Portal (Blackboard) using your UTORid and password.

Activate your UTORid
To access Blackboard you need a UTORid. Your UTORid includes a username and password that is unique to you. This is used as authentication for many University of Toronto services, including access to the Portal and your Blackboard Courses. Your Business Officer (or, in some faculties and departments, your Human Resources Officer) can issue you your UTORid and Secret Activation Key.

To activate your UTORid, go to: https://www.utorid.utoronto.ca/cgi-bin/utorid/activate.pl

Visiting and Status Only Instructors
If you are teaching in one of these positions and do not appear in HRIS, ask the Business Officer or ROSI Coordinator in your department to apply for a Long-Term Guest UTORid on your behalf.

UTORid and Password Issues
If you are experiencing issues with your UTORid and password please contact the Information Commons Help Desk: http://help.ic.utoronto.ca/index.html

Browser Compatibility
It is strongly recommended that instructors, course staff, and students use a desktop or laptop browser to access their Portal courses. Mobile browsers are not supported at this time. Check to see if your browser is compatible with Blackboard or view a list of supported browsers.

 

2. Accessing Your Courses

Once you are signed into the Portal, you should be able to see a list of your courses in the My Courses module on the top right. If you are unable to see your course, this may be due to one of the following:

  • Contact your department or ROSI Coordinator and verify that the course has been created in ROSI and that you have been assigned as the instructor for the course in ROSI. Instructor and student enrollment is directly uploaded from ROSI to Blackboard.
    NOTE: Portal Help staff cannot provide instructors with access to Blackboard course websites in advance of formally being hired and/or placed inside ROSI.
    See Requests for Access to Course Websites for more information.
  • Verify with your Business Officer or divisional Human Resources Officer that your employment record has been activated in HRIS.
  • If you are a faculty or staff of Federated Colleges, please contact us at portal.help@utoronto.ca.
  • If you are looking to enroll course staff or an auditor, please find instructions on how to add a TA here.
  • All courses on the Portal follow the Course Lifecycle. Please review the timeline to confirm whether you should have access to your course.

NOTE: Any changes made in ROSI or HRIS will be reflected in Blackboard within 48 hours.

NOTE: All courses on the Portal follow the Course Lifeycle.

 

3. Navigating the Portal

The My Page tab is the entry point to information on the Portal and access to your Blackboard courses. This page contains various tools and information contained in modules (or boxes) that is specific to each user. Tools and information are contained in modules (or boxes). Modules are packets of content that allow users to view information such as events, announcements, and a list of courses. You can add, remove, reorganize, and customize modules on your My Page.

 

Course Tasks

Before the First Class

During the Semester

After the Last Class

When your class is finished, we recommend that you make a back up of your Portal course materials and save it to your own computer .

  • Download Grades: Make a back up of the grades and assessments in your course.
  • Export and Archive Your Course: Make a back up of your course structure and materials.
  • Course Lifecycle: Be aware of the when the course will no longer be available to you and your students.


Troubleshooting

1. I have forgotten my UTORid user name or my password


Please email help.desk@utoronto.ca or call 416-978-HELP or visit a Help Desk

2. I am not receiving e-mail messages on the Portal

Your email address on the Portal is automatically listed as the one in your HR records. You can view your current Portal email by visiting the Edit Personal Information page. If you have another institutional email address, you can visit My Auth to select your preferred email address for the Portal.

3. I would like to change my personal information on the Portal

All the information about you that is in the Learning Portal comes from other systems around the University.  In some cases you may need to vist more than one location to update all your information.  Any changes in these systems may take a few business days to be reflected in the Portal.

To change the password associated with your UTORid, forward your email address, or change other options, visit the UTORid Management page.

To correct or update your email address, you may need to edit your information in ROSIESS, or  speak with your business officer.

*Remember this must be a recognized University of Toronto email address, for example: @mail.utoronto.ca, @utoronto.ca, or @geog.utoronto.ca

To change your preferred display name in the Portal visit My Auth.

4. I cannot see the courses that I am TAing for

Please contact your instructor to have them add you as a TA to the course on the Portal by following the steps to add a TA.

5. I am experiencing difficulty accessing the Portal on my mobile device

It is strongly recommended that instructors, course staff, and students use a desktop or laptop browser to access their Portal courses. Mobile browsers are not supported at this time. You can view a list of supported browsers here.

 

Resources

Portal Help

It is recommended to contact your local educational technology support as the primary resource. You can also email us at portal.help@utoronto.ca.

General inquiries can be directed to the campus-specific help desks.

 

See Also

Glossary: See a list of terms and definitions specific to U of T's Portal.

Course Groups: Create groups of students within your course for group assignments, managing grading, or administrative purposes.

Turnitin: Deter plaigarism and promote creativity and originality in written assignments.

iClicker: Increase student engagement and quickly assess student understanding in large classrooms.

peerScholar: Create assignments with a focus on peer or self assessment, reflection, and revisions.

Quick Reference Guide: A two page reference guide on common tasks within the Portal, produced by CTSI.

Getting Started Booklet: An in depth guide on building your Portal course, produced by CTSI.

Getting Started Handout: A quick guide on building your Portal course, produced by OISE.