Course Reports and Data

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Instructors may want to access course data for a variety of reasons such as student performance, assignment information or academic integrity related questions. This guide provides information on how to access data from a few commonly used educational technologies that are currently available in U of T’s academic toolbox.

 

Table of Contents

Overview

Requests for Access to Course Related Data and Academic Integrity Related Questions

Portal (Blackboard)

  1. Blackboard Course Life Cycle

  2. Global Navigation

    1. Retention Centre

  3. Course Reports

  4. Manage File Tracking

  5. Item Analysis for Blackboard Tests

  6. Test Access Logs

  7. Assignment File Submissions and Submission Receipts

  8. Performance Dashboard

    1. Discussion Board

    2. Retention Center

  9. My Grades and View Grade Details

Academic Toolbox and Portal Course Integrations

  1. Turnitin Digital Receipts

  2. iClicker
     

Overview

The goal of this guide is to provide users with information on data that are logged by U of T supported educational technologies, where to find them and how to view them.

Requests for Access to Course Data and Academic Integrity Related Questions

Instructors should contact their departmental Chair or Dean regarding academic integrity matters.

Requests for access to course data from U of T’s supported educational technologies, including Portal (Blackboard) courses and Turnitin information, should be sent to the academic integrity divisional contact or Dean’s Designate.

Students with questions about academic integrity should contact their Registrar's Office.

Portal (Blackboard) Course Data

1. Blackboard Course Life Cycle  

Portal (Blackboard) courses are not automatically archived. Instructors are responsible for both archiving and exporting course materials for record keeping and access. See Archive a Course  and Export a Course for steps on saving course materials.

Accessing Grade Center data:

To ensure that student records are complete and secure, you may wish to download your Grade Center records frequently throughout the semester.  In particular, you may wish to download Grade Center data each time a set of marks for a test or assignment is entered, and at the end of the course.

Please note: 5 months after the last class, student information and student grades will no longer appear in the Grade Center.  

Accessing Course Materials:

Instructors can export selected course materials for archiving purposes, or to reuse existing course content within a new course shell. Instructors may also wish to archive their course. This creates a permanent record of the course including all content, student enrollments and user interactions.

Please note: Approximately 1 year after the last class (for single term courses) and 9 months after the last class (for courses running multiple terms), course information is no longer updated from ROSI. The course is deactivated and unavailable to instructor and other course staff.

 

2. Global Navigation

About Global Navigation.

Students’ participation in your course is visually displayed in the Retention Center. The Retention Center tool helps you determine which students are at risk based on 4 types of data: course activity, grades, course access and missed deadlines.

  • Course activity: overall activity with the course, based on course “clicks.”

  • Grade: based on a defined score, for particular grades or columns.

  • Course access: based on date users last accessed the course.

  • Missed deadlines: based on defined due dates for assignments, tests or surveys not completed by student.

If you wish, you can customize the Retention Center by creating rules using the above data.  You can also send notification emails to students right from within the tool, as well as add private notes about individual students.

One of the ways in which you can access the Retention Center is via the global navigation. To do this, select the downward arrow next to your name on the top right-hand corner of the Portal webpage.

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Next, select the Retention Center icon (the fifth icon in the dialog box, shown below).

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For additional ways to access the Retention Center, see the Performance Dashboard section (link to anchor) below.

For more information on creating rules with your course data, see Retention Center.
 

3. Course Reports

You can run various types of course reports to view data about course activity. For instance, you can see which course areas are most often accessed by students, as well as course access data for specific students.

Below is a list of course reports available:

  • All User Activity Inside Content Areas

  • Course Activity Overview

  • Course Performance

  • Overall Summary of User Activity

  • Single Course User Participation Report

  • Student Overview for Single Course

  • User Activity in Forums

  • User Activity in Groups

For more information on the above reports, see Reading Course Reports.
 

4. Manage File Tracking

When you create an item in the Portal (a folder, file, image, video or link), you can track the total number of views for that item.  For instructions, see Step 7 on the Create Item page. Please note that this view represents the number of times a student has accessed an item, and not whether the student has read the item.

To see who has accessed an item:

  1. Select the downward arrow next to a content item to show the menu.  Choose View Statistics Report from the menu.

  2. You will be taken to the Course Reports page.  Click on the downward arrow next to the Content Usage Statistics report and select Run from the menu.

  3. You will see the Run Reports page, where you can select a format for your report (PDF, HTML, Excel or Word).

  4. Select a Start Date and an End Date.  Please note a maximum of 180 days can be included in the report.

  5. Select Users to be included in the report, and then Submit.

  6. Select Download Report to view a copy. The report will outline the names of users who have accessed the content item, and the date(s) on which they accessed it.
     

5. Item Analysis for Blackboard Tests

Item Analysis can be used to obtain data on students’ test performance. Data includes overall results, as well as for individual test questions.  

In addition to enabling instructors to view all results in one location, the feature helps to shed light on how questions can be improved in the future, and to inform grade corrections, if needed.

More information and instructions are provided on the Item Analysis page.
 

6. Test Access Log

Instructors can verify student activity or inactivity during a test by accessing the Test Access Log. The data contained in the log can help instructors determine whether a student began a test and completed a test. Moreover, the data can help instructors confirm if a student experienced technical issues with a test.

More information and instructions are provided on the Test Access Log.
 

7. Assignment File Submissions and Submission Receipts

Administrators and instructors can keep track of all student submissions. A submission receipt is captured at the time of submission and includes information such as attached file information, date and time.

For group assignments, a receipt is generated for each group member when a student submits on behalf of the group. For assignments with multiple attempts, students receive a different number for each submission.

For information on seeing submission receipts, please see Assignments: Grading Submitted Files and Inline Grading - Submission Receipts.
 

8. Performance Dashboard

The Performance Dashboard allows Instructors to view information about user activity, including students, other instructors, teaching assistants, graders, observers and guests. The information is presented in summary form for ease of use.

To access the Performance Dashboard, select Control Panel > Evaluation > Performance Dashboard.

  1. Discussion Board:
    If the Discussion Board is enabled, it will display in the Performance Dashboard. In the Discussion Board column, select the number listed for a particular user to view a list of that user’s discussion board posts.
  2. Retention Center (in the Control Panel)

Students’ participation in your course is visually displayed in the Retention Center. To access it, select Control Panel > Evaluation > Retention Center.

The retention center tool helps you determine which students are at risk based on 4 types of data: course activity, grades, course access and missed deadlines.

  • Course activity: overall activity with the course, based on course “clicks.”

  • Grade: based on a defined score, for particular grades or columns.

  • Course access: based on date users last accessed the course.

  • Missed deadlines: based on defined due dates for assignments, tests or surveys not completed by student.

If you wish, you can customize the Retention Center by creating rules using the above data.  You can also send notification emails to students right from within the tool, as well as add private notes about individual students.

For more information on creating rules, see Retention Center.

 

9. My Grades and View Grade Details

Instructors can see date and time stamps for student submissions in the Grade Center under View Grade Details. The same data can be viewed by students in My Grades.
 

Academic Toolbox and Portal Course Integrations
 

 

1. Turnitin Digital Receipts

Instructors should advise students of the following Turnitin features in the Portal that track the transmission of papers through the system, and thus act as confirmation that a paper has been received.

When students submit assignments to Turnitin, they are able to view a system-produced Digital Receipt.  If the paper upload process fails, Turnitin will not produce a receipt, and the paper should be resubmitted.  

Turnitin also produces a Submission ID number as acknowledgement. Students must print out or write down the Submission ID number when it comes up on screen after the paper is accepted. Instructors may request students produce a Submission ID as proof that a paper was successfully upload to Turnitin.

Instructors are also able to download an Excel spreadsheet or PDF of student submission data. To download the data for the entire class, select the Turnitin assignment in your Portal course. Then, from the Assignment Inbox, select Download All.  

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The downloaded file includes names of students, dates on which submissions were made, as well as a brief analysis of the submission content (internet, publications and student papers overlap).
 

2. iClicker

The iClicker-Blackboard Integration allows for data to be transferred between the Portal and iClicker’s gradebook. This enables students to register their iClicker remotes directly within the Portal.  In addition, it allows instructors to easily download their class rosters and student registrations from the Portal. Instructors are also able to sync iClicker session data with the Portal’s Grade Center. The data that is synced includes student names, iClicker ID, participation and score.

For more information on syncing data with the Portal, please see the iClicker page.